Extracts by Laws

Duties of the Council

The Council shall manage the property and affairs of The Institution in accordance with the provisions of the Constitution and the Bylaws. It shall direct investment and care of the funds of The Institution; purchase any property movable or immovable and to take, accept and hold such property which may become vested in it by virtue of such purchase, or by any exchange, grant, donation, lease, testamentary disposition or otherwise; sell, mortgage, lease, exchange or otherwise dispose of any such property; make appropriations for specific purposes; act upon applications for membership or transfer; take measures to advance the objects and interests of The Institution.

If an Officer of The Institution is not able, or neglects to perform his duties, the Council shall have the power to declare the office vacant. An Officer, whose office has been so declared vacant, shall not thereafter be eligible to hold any office in The Institution for at least two (2) sessions. Neglect to perform his duties will include absence without reasonable cause, at three (3) consecutive meetings of the Council, Executive Committee of the Council or Standing Committees as applicable.

The Council shall be responsible for the proper conduct of all elections and for this purpose shall make regulations as are necessary.

The fiscal year of The Institution shall be from January 1st to December 31st. An annual budget of estimated incomes and expenditures shall be adopted by the Council at its first meeting after January 1st of each year.

The Council shall table an Annual Report at the Annual General Meeting. The Annual Report shall include the reports of the Honorary Secretary for the preceding session and of the Honorary Treasurer for the preceding fiscal year, and such other information as may be deemed by the Council to be appropriate.

 

Duties of the President

The President, as the Chief Executive Officer of The Institution, shall have general supervision over the affairs of The Institution. He shall preside at the Annual General Meeting and Special General Meetings of The Institution, meetings of the Council and of the Executive Committee. He shall be an ex-officio member of all Standing Committees of The Institution.

 

Duties of the Deputy President

The Deputy President shall act for the President in his absence. He shall succeed the President in the event of the latter’s office falling vacant.

 

Duties of the Honorary Secretary

Under the direction of the President, the Honorary Secretary shall be responsible for carrying out the decisions of the Council of The Institution. He shall serve as the Secretary of the Council. He shall attend the Annual General Meeting and Special General Meetings of The Institution and meetings of the Council and Executive Committee and cause to be prepared agenda therefor, and record the proceedings thereat.

He shall prepare the Annual Report of The Institution on activities of the Institution in consultation with the different Standing Committees, and circulate it to all members of The Institution.

He shall supervise the work of all employees of The Institution and shall ensure that all records of The Institution including the Register are updated and maintained.

In the absence of the Honorary Secretary, the Executive Committee shall appoint an Acting Honorary Secretary from among current serving Council members to perform the duties of the Honorary Secretary.

 

Duties of the Honorary Treasurer

Under the direction of the President and Deputy President, the Honorary Treasurer shall be responsible for all financial affairs of The Institution. He shall ensure that all monies due to The Institution are duly collected and that appropriate bank accounts are properly maintained.

He shall have charge of the books of account of The Institution and shall exercise all customary managerial functions with regard to the financial transactions of The Institution. He shall also prepare a Statement of Account and Financial Report at the end of the session for the period from 1st January to the date of the Annual General Meeting.

He shall, in conjunction with the Honorary Secretary, or Deputy President or the President sign all cheques drawn on the General and Trust funds of The Institution, and all documents relating to transactions of securities. In his absence, or his inability to sign, the Executive Committee may delegate this power to a member of the Council.

On the recommendation of the Standing Committee on Finance or that of the Trustees of The Institution, the Honorary Treasurer shall invest on Securities, funds not needed for current disbursements; purchase any property, movable or immovable, sell, mortgage, lease, and exchange or otherwise dispose of any such property.

He shall present annually to the Council a Balance Sheet of The Institution’s account, as of 31st December, and shall furnish from time to time such other financial statements as may be required of him. Such financial statement of account as of 31st December shall be circulated to all members before the Annual General Meeting.

The Honorary Treasurer shall formulate for the approval of the Council, regulations governing procedure in connection with all financial matters for which the Committees are held responsible under these Bylaws, including inter alia the compilation of a record of the subscriptions and fees payable, of accounts, and the preparation of periodical returns and annual audited statements.

In the absence of the Honorary Treasurer, the Executive Committee shall appoint an Acting Honorary Treasurer to perform the duties of the Honorary Treasurer.

 

The Executive Committee

The Executive Committee, authorised under Article 6.10 of the Constitution shall comprise the President, the Deputy President, the seven (7) Vice Presidents, the Hon. Secretary, the Hon. Treasurer and not more than eight (8) other Members of the Council.

The Executive Committee shall have immediate supervision of all affairs of The Institution and shall advise the Council on all matters.

Where in any session, the Budget for that session has not been approved by the Council, the Executive Committee shall have that power to authorise payments of a routine nature.

Between meetings of the Council, the Executive Committee shall exercise the full powers of the Council in matters which in the judgement of the Executive Committee must be acted upon before the next regular meeting of the Council subject to the provisions of Article 6.10 of the Constitution and all actions taken by the Executive Committee shall be in accordance with the general policies of the Council and shall be reported to Council at its next meeting.

At any meeting of the Executive Committee not less than half (½) of the members shall constitute a quorum.

 

Standing Committee and other Committees

The  Council  shall  at  the  first  meeting  of  the  session  appoint  the Executive Committee and the Standing Committees on :

  1. Finance

  2. Admissions and Practical Training

  3. Examinations and Qualifications

  4. Professional Practice 

  5. Information and Publications

  6. Activities 

  7. Welfare and Service Matters

  8. Corporate Affairs

The Council may at any time appoint such other Committees as it deems necessary or fill any vacancy that may arise therein in accordance with the Bylaws. A casual vacancy in any Standing Committees or other Committees of the Council shal1 be filled by a new Council member for the un-expired portion of the term of office of the person whom he replaces.

Each Committee shall perform its duties in accordance with its terms of reference and the policy of the Council and may appoint SubCommittee(s) at its discretion. It shall keep an adequate record of its proceedings and shall normally report thereon at each meeting of the Council.

The President and Honorary Secretary shall be ex-officio members of all Committees subject to the provisions in the Constitution and Bylaws. The Executive Committee of the Council shall appoint the Chairman and Vice Chairman of each Standing Committee from the Members of the Executive Committee. Every member of the Standing Committees or other Committees of Council except Ad Hoc Committees shall hold office until his successor has been appointed.

At  the  first  meeting  of  the  Standing  Committee,  the  Chairman  shall appoint a member to serve as the Secretary of the Committee. The Vice Chairman shall chair meetings of the Standing Committee in the absence of the Chairman.

At meetings of any Committee, one- third (⅓) of its number but in any case not less than three (3) shall constitute a quorum. In the absence of the Chairman or Vice-Chairman where applicable, a member of the Committee shall be elected amongst those present to chair the meeting.

 

The Standing Committee on Finance

The Standing Committee on Finance shall comprise the Deputy President as Chairman, the Honorary Treasurer, who shall be the Secretary; not less than two (2) members from the outgoing Standing Committee  on  Finance  and  not  less  than  five  (5)  members  from  the Council of the current session.

The principal duties of the Standing Committee on Finance shall be:

  1. to keep the financial position of The Institution under continual review and to report thereon to the Executive Committee and the Council as necessary from time to time.

  2. to make recommendations as and when necessary for the approval of the Council relating to the subscription and other fees.

  3. to take responsibility for the sound investment of The Institution’s liquid assets;

  4. to prepare the annual budget and submit it to the Council;

  5. to keep a record of the movable and immovable assets of The Institution which shall show their value and to adjust this value from time to time to allow for depreciation;

  6. to arrange for all necessary and desirable insurance to cover both staff and assets and to ensure that such insurances are renewed at the appropriate times;

  7. to examine the monthly statements of receipts and payments and submit them in writing to the Executive Committee together with recommendations thereon;

  8. to make recommendations as and when necessary for the approval of the Executive Committee, the procedure to be followed in conducting the financial affairs of The Institution;

  9. to review the Auditor’s Report and Statements of Accounts and make recommendations thereon to the Council.

 

The Standing Committee on Admissions and Practical Training

The Standing Committee on Admissions and Practical Training shall comprise a Vice President, who shall be the Chairman, and not less than six (6) other members including the Vice Chairman, who shall normally be  appointed  for  a  term  of  three  (3)  sessions,  with  one-third  (⅓)  of them retiring at the end of each session. A member of the Standing Committee shall be appointed by the Chairman to serve as the Secretary of the Committee.

The principal duties of the Standing Committee on Admissions and Practical Training shall be to consider the suitability of candidates for admission, election or transfer to the grades of Fellow, Senior Member, Member, Companion, Graduate Member, Incorporated Member, Affiliate Member, Associate Member or Student Member and make recommendations thereon to the Council and to monitor the practical training from time to time.

 

The Standing Committee on Examinations and Qualifications

The Standing Committee on Examinations and Qualifications shall comprise a Vice President, who shall be the Chairman, and not less than six (6) other members including the Vice Chairman, who shall normally be  appointed  for  a  term  of  three  (3)  sessions,  with  one-third  (⅓)  of them retiring at the end of each session. A member of the Standing Committee shall be appointed by the Chairman to serve as the Secretary of the Committee.

The principal duties of the Standing Committee on Examinations and Qualifications shall be to arrange for the conduct of all examinations of

The Institution and to assess qualifications or institutions of learning of applicants as may be required from time to time.


The Standing Committee on Professional Practice

The Standing Committee on Professional Practice shall comprise a Vice President, who shall be the Chairman, and not less than six (6) other members including the Vice Chairman, who shall normally be appointed for a term of three (3) sessions, with one-third (⅓) of them retiring at the end of each session. A member of the Standing Committee shall be appointed by the Chairman to serve as Secretary of the Committee.

The principal duties of the Standing Committee on Professional Practice shall be:

  1. To review, co-ordinate and formulate policies on all aspects of professional practice among members of The Institution including the conduct, ethics, discipline and good technical practice.

  2. To liase with other Professional Bodies, Public and Statutory Authorities in respect of professional practice only.

  3. To examine and report to the Executive Committee on any complaint made against a member of The Institution.


The Standing Committee on Information and Publications

The Standing Committee on Information and Publications shall comprise a Vice President, who shall be the Chairman, and not less than six (6) other members including the Vice Chairman, who shall normally be  appointed  for  a  term  of  three  (3)  sessions,  with  one-third  (⅓)  of them retiring at the end of each session. A member of the Standing Committee shall be appointed by the Chairman to serve as the Secretary of the Committee.

The principal duties of the Standing Committee on Information and Publications shall be:

  1. to take responsibility for the regular publication of The Institution Journal, monthly Bulletin and other publications, and

  2. to supervise the efficient operation of The Institution Library including the acquisition, accession and disposal of publications.

  3. To take responsibility for the maintaining, monitoring and to oversee the IEM Web-portal, Website and Web-pages and to monitor all online submissions solely for publications.


The Standing Committee on Activities

The Standing Committee on Activities shall comprise a Vice President, who shall be the Chairman, and not less than six (6) other members including the Vice Chairman, who shall normally be appointed for a term of three (3) sessions, with one-third (⅓) of them retiring at the end of each session. A member of the Standing Committee shall be appointed by the Chairman to serve as the Secretary of the Committee.

The principal duties of the Standing Committee on Activities shall be to organise all socials, visits, talks and other activities for the furtherance of the aims and objects of The Institution. The Committee shall also be responsible for co-ordinating the activities of Technical Divisions, Special Interest Groups and Sections of The Institution.


The Standing Committee on Welfare and Service Matters

The Standing Committee on Welfare and Service Matters shall comprise a Vice President, who shall be the Chairman and not less than six (6) other members including the Vice Chairman, who shall normally be  appointed  for  a  term  of  three  (3)  sessions,  with  one-third  (⅓)  of them retiring at the end of each session. A member of the Standing Committee shall be appointed by the Chairman to serve as Secretary of the Committee.

The principal duties of the Standing Committee on Welfare and Service Matters shall be to look into welfare and service matters for the betterment of those in the engineering profession and their dependents.

For this purpose, the Committee may, from time to time, carry out such survey as necessary to access the remuneration and working condition of engineers in order to propose measures for improvement.


The Standing Committee on Corporate Affairs

The Standing Committee on Corporate Affairs shall comprise a Vice President, who shall be the Chairman and not less than six (6) other members including the Vice Chairman, who shall normally be appointed for a term of three (3) sessions, with one-third (⅓) of them retiring at the end of each session. A member of the Standing Committee shall be appointed by the Chairman to serve as the Secretary of the Committee.

The principal duties of the Standing Committee on Corporate Affairs shall be:

  1. to forge ties with other professional bodies locally and overseas;

  2. to look into the representation of The Institution in public and statutory authorities and other relevant organisations;

  3. to foster closer rapport with them in order to enhance the public image and status of The Institution.


Other Committees of Council

The Council may appoint from time to time, other Committees of Council or Ad Hoc Committees chosen from amongst members of the Council and where special circumstances prevail, from amongst other members of The Institution. The appointment of the aforesaid Committee members shall be for such period and with such terms of reference as may be determined by the Council.

 

Sub Section of Extracts by Laws

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